ADMINISTRATOR I                                                                    0903

 

 

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class is responsible for providing various administra­tive services for a small Suffolk County department or unit.  These positions differ from other management class positions through the supervision of more than one significant specialty area of personnel, budget maintenance, office management or related functions.  The incumbent may also be responsible for the supervision of a clerical staff engaged in the maintenance of administrative records.  Work differs from that of the Administrator II in that the extent and complexity of supervisory responsibilities, the degree of independence for initiating adminis­trative policies, and the scope of administrative duties are less.  Work is performed under the general supervision of a management or administrative supervisor and reviewed through periodic conferences and reports. Does related work as required.

 

TYPICAL WORK ACTIVITIES

            Assists in the preparation of the departmental budget, annual reports and special reports;

            Interviews job applicants, makes recommendations on hiring, assists in the development of training programs for new employees;

            Interprets departmental regulations to staff, division heads, and the general public;

            Acts as a liaison between the department head and unit heads and representa­tives or other agencies;

            Performs studies on departmental organization, procedures and workload and prepares recommendations for improved methods and alternative courses of action;

            Represents the department head at conferences and at inter-departmental and public meetings;

            May supervise clerical employees in the maintenance of various payroll, personnel, budgetary, inventory and other departmental records or processes.

 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Good knowledge of the methods and techniques of office management, organ­ization and supervision; good knowledge of the principles and procedures of public administration and budget preparation; good knowledge of modern bookkeep­ing methods and procedures, good knowledge of modern equipment and supply requirements; ability to plan, organize and supervise the work of a small staff in a manner conducive to full performance and high morale; ability to analyze office and field work procedures; ability to acquire a thorough knowledge of the legal, administrative and procedural regulations applicable to the department; ability to prepare operating and statistical tables and reports; ability to express oneself clearly and concisely, both orally and in writing; ability to promote and maintain effective departmental and public relations; physical condition commensurate with the demands of the position.

 

MINIMUM QUALIFICATIONS

            OPEN COMPETITIVE

            Graduation from a New York State or regionally accredited college or university with a Bachelor's Degree, and three (3) years of administrative experience.                                                           

 

NOTE: Additional education will be substituted for experience on a year-for-year basis.

           

PROMOTIONAL

            Two (2) years of permanent competitive status as a Suffolk County government employee as an Administrative Aide, Head Clerk or Real Property Recorder IV; or,

            Three (3) years of permanent competitive status as a Suffolk County government employee as a Principal Account Clerk, Principal Legal Stenographer or Secretarial Assistant.

 

 

R09/27/99

SUFFOLK COUNTY                                                              

Competitive

RR1/28/03